Contracts & Agreements
Zynclog provides a comprehensive contract management system to draft, organize, and monitor legal agreements directly within your client portal.
Drafting a Contract
You can draft a contract from scratch or customize a template:
- Navigate to the Contracts tab inside your Project or Dashboard.
- Click New Contract.
- Use the Rich Text Editor to draft your legal terms, lists, and exhibit statements.
Sender Profile & Brand Pre-Filling
When creating or editing a contract, your contact details (Name, Email, Phone, Address) are automatically pre-filled from your saved User Profile or Brand Settings. Use the Use Profile or Use Brand tab toggle in the From Details section to switch between your personal profile and registered company details with one click.
Status Management & Due Date Expiration
Contracts support dynamic status tracking and automatic lifecycle enforcement:
- Draft: Editable agreements that have not yet been issued.
- Pending Signature: Sent agreements awaiting signee review or execution.
- Executed & Signed: Finalized agreements accepted by all parties.
- Declined: Agreements rejected by the client or contractor.
- Expired: Contracts that have passed their specified due date.
Automatic Due Date Expiration
When a contract contains a due date, Zynclog automatically evaluates UTC timestamps on every read and write operation. If the due date has passed and the contract is not completed or declined, the database status instantly updates to Expired.
Legal Immutability & Locking
To preserve legal integrity, contracts marked as Sent, Executed & Signed, or Expired are permanently locked. Edits and deletions are blocked on both the server and client interfaces.
Contract Signing & Legal Compliance
Due to evolving country-specific digital signature legislation and regional legal requirements (such as the ESIGN Act, eIDAS, IT Act, and local identity verification standards), freelancers and agencies are currently advised to utilize dedicated external e-signature platforms (such as DocuSign, Adobe Sign, SignWell, or HelloSign) for legally binding contract execution.
Using External Signature Links
- When creating or editing a contract, enable the Host Externally toggle or provide your external agreement link in the External Document URL field.
- The client portal will display a direct review link for your client to complete execution on your certified external signing provider.
- Native integrated e-signing with automatic regional compliance checks is scheduled for future platform releases.
Search, Filters & Pagination
Zynclog provides advanced search and filtering tools across both the Freelancer Dashboard and Client Workspace:
- Search Parameters: Search by contract title, client name, contractor name, or across all fields simultaneously.
- Status Filter: Filter list views by Draft, Pending Signature, Executed & Signed, Declined, or Expired.
- Sorting Options: Sort by Newest First, Oldest First, Title (A-Z or Z-A), and Due Date (Ascending or Descending).
- Pagination: Large lists are paginated for optimal loading performance.
Downloading PDFs
Both contractors and clients can generate and download clean, printer-friendly PDF copies of contracts directly from the contract view page.